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ONLINE Smart HR PAYROLL

Payroll Management Software

Smart HR PAYROLL is very easy, flexible and user-friendly Payroll Management software that takes care of all your requirements relating to accounting and management of employees Payroll. This versatile, user friendly, package, offers user defined Earning / Deduction / Loan Heads & Calculation Formulae / Tables. The package generates all the outputs & statutory reports required by a Payroll application.

Highlights

  • User Defined Earnings & Deductions
  • Leave & Attendance Management
  • Loan & Advance Management
  • Payroll Processing
  • Salary Reports(Payslip & Salary Sheet)
  • Bank Transfer
  • Reimbursement Management
  • Arrears Calculation
  • Other Payment
  • PF Calculation & Reports
  • ESIS Calculation & Reports
  • Professional Tax
  • Income Tax Management
  • Full & Final Settlement
  • User Defined Reports
  • Reporting
  • Data Import (Masters, Salary & Leave Record)
  • HR Functions
  • Other Add on Modules
  • User Rights

Key Feature Details:

  • Flexibility to add or modify any number of Salary Components - Earnings & Deductions
  • User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
  • Taxable & Non Taxable Earnings for Income Tax Calculations
  • Payslip / Non Payslip Component
  • Calculation based on Attendance
  • Monthly or Yearly Payments
  • Also compute various other components that do not appear in Payslip

Leave & Attendance Management

  • Leave Rules can be defined
  • Increment of Leave on Pro-rata basis
  • Carry forward facility for balance leave
  • Encashment of Leave
  • Leave Utilizes & Balances can be checked
  • CL, PL, SL, Compensatory & Customizable Leaves
  • Automatic Leave payout on termination of Employees (in Full & Final Settlement)
  • Swipe card / Attendance machine if any can be linked to our software
  • Attendance Arrears
  • Monthly Attendance Register & Yearly Attendance Summary

Loan & Advance Management

  • User Definable Loans/Advances (Multiple)
  • Loan Disbursement option with EMI option
  • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
  • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
  • Lumsum recovery of Loan
  • Interest free Loan Perquisites as per Income Tax
  • Loan Recovered, Loan Balances & Loans History Employee wise

Payroll Processing

  • Input information for all newly joined employees and resign left employees
  • Create a new payroll month & Process Salary
  • Over-ride facility for any Salary components
  • Salary on Hold & Freezing of Salary in case of Termination of Employees
  • Process by Exception - you only need to enter Pay and/or deduction information when there are changes
  • Pro-rata calculations for employees based on Absenteeism
  • Process & Print Payslips for groups or for selected employees
  • Lock month facility to avoid changes in Processed Data

Salary Reports (Payslip & Salary Sheet)

  • Automatically calculates all the income, deductions & Company Contributions as per the requirement
  • Regular Payslips (with Logo) can be viewed or Emailed
  • Reimbursement Payslips can be viewed or Emailed
  • User defined Salary Sheets can be viewed
  • Generates Cash / Cheque / Bank Transfer List
  • Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
  • YTD salary Sheet & Summary of each employee
  • Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT

Bank Transfer

  • Bank Transfer Statement facility available for all the banks
  • Soft copy format also available in Excel or any format specified by different banks
  • Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
  • Covering Letters
  • Cheque / Bank Transfer / Cash List

Reimbursement Management

  • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
  • Upper limits can be specified Employee wise or Grade wise
  • Annual Limits or Monthly Accruals
  • Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
  • Reimbursement Payslips, Bank transfer statement for Reimbursement Component

Arrears Calculation

  • Arrears calculation for any previous period / Retrospective effect
  • Separate Payslips can be generated for the Arrears Components
  • Bank transfer statement for Arrears Component

Other Payments

  • Arrears Calculations
  • Gratuity, Bonus & Exgratia Calculation
  • Reimbursement - Medical, LTA or any other user definable reimbursement
  • Supplementary Payments
  • Monthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months

PF Calculation & Reports

  • User defined PF Rate of Deduction for Employer & Employee
  • Employee & Employer Contribution
  • Automatic Bifurcation of EPF & EPS
  • PF applicability check at Employee Level
  • Options to Limit Maximum Salary for PF Deduction
  • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

ESIS Calculation & Reports

  • User defined ESIC Rate of Deduction for Employer & Employee
  • ESIC applicability check at Employee Level
  • ESIC Register, Form 5, 6 & Challan

Professional Tax

  • User definable State wise Slab
  • PT applicability check at Employee Level
  • Form III & Challan

Income Tax Management

  • Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
  • Auto calculation of TDS based on Projections
  • Income Tax Projections with the options to deduct projected tds from Monthly Salary
  • Prints Form 16, 16AA, 12BA & Challan 281
  • Quarterly e-TDS Return as per the NSDL format
  • Income Tax Projections can be emailed in PDF format

Full & Final Settlement<

  • Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
  • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.
  • Generates Full & Final Settlement Calculation sheet for all the calculations done

User Defined Reports

  • User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
  • Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined

Reporting

  • Output reports to screen, printer, MS Word & Excel
  • Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
  • Print Transaction & Master History for any period
  • Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
  • Prints any of our report for the previous periods.

Data Import (Masters, Salary & Leave Record)

  • Employee & Payroll Data if available in Excel can Imported to our software

HR Functions

  • Personal Details Qualification , Work Experience, Earning Members, Dependent, Hobbies, Achievements, Checklist & Attachments Trainings, Commitment & Targets, Discipline & Appraisal
  • Various Reminders

User Rights

  • Users can be created
  • User Level Rights can be created and managed